Welcome to the world of WishList Member, where we proudly manage not one, not two, but six thriving blogs! Trust me, it's no small feat to handle such an abundance of content.
With six distinct blogs on different websites, each catering to a unique product, staying on top of things can get pretty intense. And let's not forget about the talented group of writers who contribute their brilliance to our blogs, there are a lot of cooks in the kitchen, spinning a whole load of plates.
At least that's how it used to feel until we discovered a game-changing WordPress editorial calendar. And let me tell you, it's completely transformed our content management experience.
It's called the Strive Content Calendar, and I couldn't wait to share its magic with fellow content creators and blog managers like you.
After using Strive for the past few months, I've come to realize just how invaluable it is for streamlining the content management process.
Ready to rev up your content game? Let's go!
Here's why you probably need Strive
If you're immersed in the world of content creation or blog management, you understand the vital role played by blog content calendars. These invaluable tools serve as the backbone of your operations, enabling you to:
- Track and organize topics
- Structure ideas
- Assign tasks
- Schedule posts
- …and so much more!
Now, if you're as organized as we are, you know that your blog content calendar is just a piece of the puzzle. Enter the mighty main content calendar, where you manage not only blog posts but also a myriad of other content types, such as guides, infographics, ads, and PDFs, all neatly organized by topic.
At WishList Member, we rely on Asana to construct and maintain our colossal main content calendar, which effectively captures the bigger picture. However, we encountered a couple of challenges along the way:
- The sheer size of our main calendar made it too cumbersome for a practical working blog content calendar.
- Not all our esteemed writers are housed in our office premises, granting them easy access to Asana. This led to a time-consuming cycle of back-and-forth emails and Google Docs exchanges when assigning topics to external writers.
Thankfully, our salvation arrived in the form of the Strive Content Calendar, which swiftly resolved these hurdles and presented us with a seamless solution. Allow us to shed light on how Strive effectively transformed our content management woes.
Now onto the best part: the Strive Content Calendar
The Strive Content Calendar is a remarkable WordPress plugin, just like WishList Member. This means it seamlessly integrates into the WordPress backend, creating your very own blog content calendar right where you need it most.
This ingenious solution directly tackles my two primary concerns:
- By housing the blog content calendar within the WordPress backend, each of our six blogs has its own dedicated calendar, distinct from our main calendar. This streamlined approach simplifies the management and organization of topics, ensuring an efficient workflow. (Curious about how we amalgamate all the blog calendars into our Asana main calendar? Keep reading, we'll reveal our secret!)
- Each of our writers has access to the WordPress backend. With Strive, our blog content calendars are now nestled within WordPress itself. As a result, it's now a cinch to assign, review, and process posts for all involved! No more back-and-forth Google Doc sharing. (We'll delve into more details about this later on!)
Plus, Strive's drag-and-drop functionality just adds to its overall incredible ease of use:
Want to change the date of your post? No problemo! Strive lets you effortlessly rearrange posts to your heart's content, swiftly moving them between scheduled slots and the unscheduled drafts sidebar. Each relocation instantly triggers automatic scheduling within the WordPress editor for seamless organization.
This feature stands out as a personal favorite, but the Strive plugin boasts a whole array of other impressive offerings. Let's take a look at some more.
More of Strive's great features
In addition to its user-friendly setup and seamless integration, Strive is tooled up with impressive features designed to save you valuable time. Such as…
Effortless content revisions
Getting your blog to rank highly and stay there requires regular content revisions. However, the revision process can be a real headache. You certainly don't want to disrupt the SEO performance of a live post that already has substantial value.
Enter Strive's Revisions feature, the ultimate solution to streamline your revision workflow. Upon installing the plugin, you'll notice a “revision” option linked to each published post. Accessible via the frontend admin bar in WordPress or your list of posts in the backend.
This feature works its magic in two simple steps:
- Clicking the “revision” link generates a new draft of the post, separate from the published version.
- As you make updates and hit “Publish,” Strive seamlessly merges the revised version with the original. The result? An optimized article without the hassle of confusing redirects. Your SEO juice remains intact, while you save precious time.
Notably, the Strive calendar view prominently labels revisions, allowing you to easily track the ratio of new-to-updated content.
Alternative Pipeline view
While the Calendar view serves as my primary workspace, the Pipeline view gives you a big-picture perspective. By clicking the Pipeline tab, you get visibility into the statuses of all your posts in a single, organized space.
This prevents any posts from slipping through the cracks, providing a holistic snapshot of their progress. Whether they are scheduled, in progress, ready for editing, or not yet started, you can easily identify and manage each post's status. Additionally, you have the flexibility to toggle between row and column layouts based on your preferred workflow.
Crafting a well-structured blog post involves juggling numerous details, from grammar and style to meta-data and image settings. This challenge becomes even more pronounced when working with new writers.
Strive's Checklists feature comes to the rescue, eliminating any guesswork and ensuring consistency. Simply compile your list of essential details under the Checklist tab, and you're ready to go.
Whenever someone works on a post, they can access the checklist directly from the WordPress editor, and check off items as they progress. This not only streamlines practical writing tasks but also serves as a valuable tool for your process.
Clear Post Statuses
Post statuses play a vital role in organizing your content workflow. How do you know if a post is in progress, ready to edit, or edited and ready to go? Strive's Post Statuses feature offers unparalleled clarity in this regard.
Unlike the default WordPress setup, where it's challenging to differentiate between posts requiring edits and those ready for publication, Strive introduces a crystal-clear solution.
The Strive plugin enriches your WordPress environment with the following intuitive post statuses:
- Not Started
Each status is associated with a distinct color, providing a visual cue throughout the Strive Calendar. Updating a status in the WordPress editor triggers an immediate reflection in Strive, and vice versa. This feature enables efficient organization, ensuring that you never lose track of your posts' progress.
These are just a few of the remarkable features that make Strive an indispensable asset for optimizing your content process. Now, let's delve deeper into how Strive can revolutionize your blog workflow management.
Streamlining Your Blog Workflow with Strive
In this section, I'll walk you through how the WishList Member Content Team effectively uses Strive to manage our blog post workflow. With several writers contributing to our six distinct blogs, maintaining an organized and controlled workflow is super important.
Thankfully, Strive provides two great features that simplify the process and ensure seamless organization. Let's explore how we leverage these features:
Located on the right side of the Content Calendar page, the “Add New Draft” is your launchpad for your next blog.
When clicked, it opens a pop-up window where you can effortlessly input all the essential details required for a post.
We make use of the Title field to indicate the assigned writer by including their name before the post title.
The magic happens when you click the Add New Draft button at the bottom of the window.
Strive automatically creates a new draft in WordPress, populating all the entered information into the WordPress Editor. This integration between Strive and WordPress eliminates the need for time-consuming data transfer, ensuring a smooth and efficient workflow.
When you create a new draft, Strive auto-generates a dedicated box in the Unscheduled Drafts column, conveniently displaying all pending assignments for our writers. This feature enables clear visibility and easy access to ongoing tasks.
Streamlined Workflow with Color-Coded Progress
Strive's vibrant color system not only adds visual appeal but also serves as a powerful tool in our blog post process.
Each color represents a specific stage in the workflow, allowing us to effectively communicate the next steps and responsible individuals. Here's how we utilize these colors:
- Not Started (Red): When I create a New Draft, it automatically adopts the Not Started status with a striking red color. This signals to the assigned writer that the blog post is ready to be written.
- Writing (Orange): Once the writer begins working on the draft, they transition the post status to Writing, accompanied by an eye-catching orange hue. This change lets me know that the post is in progress.
- Editing (Yellow): When the draft is completed and ready for review, the writer updates the post status to Editing, represented by a vibrant yellow shade. This notifies me that the post requires my attention for further review and revisions.
- Complete (Green): After I finish the edits and consider the post ready for publication, I switch the status to Complete. The post box promptly transforms into a reassuring green color.
Green plays a vital role for us, as Strive offers an optional setting that automatically publishes any Complete (green) post according to its scheduled date and time in the WordPress Editor. This feature significantly saves time. However, it necessitates diligent checking of dates and times whenever we “go green.”
Finally, once a post is successfully published, it transitions to black, indicating that the entire process is complete.
By employing this color-coded system, we maintain an organized workflow, ensuring clear communication and seamless progression throughout the content creation process. Let's explore more valuable features and benefits that Strive brings to the table.
Seamless Integration with Your Main Content Calendar
Strive's individual blog content calendars simplify our blog workflow tremendously. However, what about our main Asana calendar, where we track all the deliverables associated with our topics?
Transcribing each WordPress post into Asana would be a tedious and time-consuming task. Luckily, our remarkable Dev Team devised an ingenious solution using Zapier.
Through a custom Zap, triggered whenever a new draft is created in WordPress, the draft seamlessly transfers into our Asana content calendar, specifically the “New Blogs” section I established.
The Zap automatically assigns the corresponding task to me, ensuring I receive an alert about the presence of the draft. From there, I simply navigate to Asana and effortlessly drag the post into the appropriate topic section.
It's an absolute triumph, streamlining our workflow and eliminating the need for duplicate efforts.
The Strive Content Calendar is an invaluable asset for creators. It offers a wealth of features and benefits that can revolutionize your content management process all at a very reasonable price.
For only $7 per month, you gain access to all the remarkable features we've discussed and more. Not to mention, the first two weeks come free of charge.
Consider the value of your time, which is estimated at around $100 per hour. With Strive, you'll be paying less than half a cent per hour, making it an incredibly cost-effective solution. Factor in the time-saving advantages it provides, and it's an absolute steal.
Ready to experience the power of Strive firsthand? Click the button below and embark on a test drive that will transform the way you manage and organize your content.
Start optimizing your content process with Strive today!
We value your feedback and would love to hear about your experience with Strive. If you decide to give it a try, please share your thoughts and insights in the comments section.